University of North Texas System Business Service Center

The Solution Source

Volume 1, Issue 2, December 2011

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Newsletter Spotlight

• W-2 Information
• Out of Pocket Maximums
• IRS Announcements
• Tobacco Reminder
• TRS Information
• TexFlex Notice
• Travel Reminders
• Training Schedule
• Upcoming Moves
• Contact Information
• Document Delivery

BSC Human Resources
and Payroll to Move to
Woodhill Square

The Human Resources and Payroll areas of the Business Service Center are scheduled to relocate to Woodhill Square in Denton on December 14 – 15, 2011. Services may be temporarily interrupted during this time, so we ask for your patience.  Additional information will be provided once the move is finalized.

Please contact the BSC for additional information or assistance is needed.

Online:  http://bsc.untsystem.edu
Email:  bsc@untsystem.edu
Phone (non-UNTHSC):  940.369.5500
Toll-free Phone (UNTHSC):  855.868.4357

BSC Contact Information

The BSC can be contacted by phone or email as needed for assistance.

• General (non-UNTHSC) 940.369.5500
• General Toll-free (UNTHSC) 855.868.4357
• General email
  bsc@untsystem.edu
• BSC website/The Solution
  http://bsc.untsystem.edu

We encourage the sharing of electronic documents through email, where possible.  Please use the following emails for correspondence.  If you have to submit sensitive information, please do so in accordance with the policies regarding email transmission of protected health information.
UNT Policy 10.7.7.2
UNTHSC Policy 04.307
UNTD Policy - Chapter 14

HR Records
HRRecords@untsystem.edu
HR Benefits
HRBenefits@untsystem.edu
Payroll 
payroll@untsystem.edu
Payments
payments@untsystem.edu
Travel  
travel@untsystem.edu
Purchasing
purchasing@untsystem.edu
Training
training@untsystem.edu

Temporary BSC
Document Delivery at UNTHSC

UNTHSC departments should continue to deliver necessary documents for Human Resources to EAD 280.  Documents that cannot be sent electronically for Payroll, Purchasing, HUB Administration, Payments and Travel can be delivered to EAD 600. 

Contact Debbie Reynolds, Director of Client Services, by phone at 940-369-8031 or email for additional questions or assistance.

The BSC Solution is an all-encompassing knowledge base that provides answers to commonly asked questions in the areas of HUB Administration, Employment, Benefits, Purchasing, Payments, Training and Travel. This system will allow individuals to self serve since the majority of the answers to certain questions will be at your finger tips.  If you don't find the solution to your specific problem in our knowledge base, click the "Ask a Question" tab. A member of your support team will respond in a timely manner to help uncover a solution to your problem. We suggest you bookmarking the The BSC Solution from our website for future access.

W-2 Electric Consent Option

It is almost that time of year again when you will begin to prepare for the tax season.  In an effort to make your life easier, we are reminding you of the option to receive your W-2 online.  To elect online W2’s go to Employee Self Service.  Click on MyUNT or MyHSC. Login with your EUID and password. Click on the Human Resources tab and under the Payroll and Compensation section click on Consent to Electronic W-2. Follow the instructions on the screen.  If you have previously consented to receive your W-2 online you do not need to do anything, simply wait for the e-mail notice that W-2’s are ready and you can print from anywhere.

Tired of taking your paychecks to the bank?

Eliminate the hassle and take advantage of direct deposit.  Sign up today for this fast, secure, and easy way to receive your payroll funds.  To sign up for direct deposit go to Employee Self Service.  Click on MyUNT or MyHSC. Login with your EUID and password. Click on the Human Resources tab and under the Payroll and Compensation section click on "Select Direct Deposit to add your account. If you have questions, contact the BSC Payroll office at payroll@untsystem.edu.

Calendar Year Out-of-Pocket Maximums

Out-of-pocket coinsurance maximums, inpatient co-payment maximums and deductibles (non-network benefits and out-of-area only) are accumulated on a calendar year basis. This means that beginning January 1, 2012 participants are required to pay for coinsurance, inpatient co-payments and possibly a deductible. Even if the out-of-pocket maximums and/or deductibles are not met until the latter part of the previous year, no amounts are carried over.

IRS Announces Pension Plan Limits for 2012

Section 415 of the Internal Revenue Code provides for dollar limitations on benefits and contributions under qualified retirement plans. The Internal Revenue Service has announced the following limits for 2012 including an increase in the 403(b) and 457 (b) employee elective salary deferral limit from $16,000 in 2011 to $17,000 in 2012.

• The dollar limitation for elective deferrals to 403(b) plans will be $17,000.
• The dollar limitation for catch-up contributions to 403(b) plans for individuals over the age of 50 will be $5,500.
• The dollar limitation for elective deferrals to 457(b) plans will be $17,000.
• The dollar limitation for defined contribution plans (ORP) will be $50,000.

Tobacco User Certification Continues

Tobacco user certification continues through December 9.  Through December 9, employees and retirees enrolled in a state health plan who use tobacco or have a covered family member who uses tobacco must sign in to their accounts at www.ers.state.tx.us or call (866) 399-6908 toll-free to certify tobacco use.  See more information on how you can process tobacco certifications.

Individuals who don’t use tobacco and who don’t cover family members using tobacco don’t have to do anything; their premiums won’t increase. Individuals who are not enrolled in a state health plan don’t have to do anything.

Starting January 1, 2012, state law requires tobacco users enrolled in a state health plan to pay higher premiums for their health insurance coverage. See more information, including the definition of a tobacco user and a list of products that will be considered tobacco.

Employees and retirees can get help to quit tobacco. HealthSelect and the HMOs that participate in the State of Texas health plan offer smoking cessation programs. Also, the tobacco cessation drugs Zyban, its generic Bupropion, and Chantix are now covered.

Notice:  Last Year to Earn TRS Service Credit by December 31st

Currently, UNT, UNT Dallas and UNT System Administration TRS covered employees earn a year of service credit at the end of the fall semester.  The credit is earned in December based on the way UNT institutions (except UNTHSC) report  the school year as beginning in August and ending in December.  However, beginning in 2012-13, the school year will begin for all TRS members on September 1 each year for TRS benefit purposes.  This means that TRS service credit for all members will be determined on a September 1 through August 31 basis regardless of semester begin dates and end date.  The end of this fall semester will mark the last year in which a TRS covered employee can earn a year of service credit by December 31st.  Beginning next academic year (2012-2013), the year of service credit will not be earned until January.

UNTHSC has historically and continues to report its academic year as beginning in September and ending in August. Therefore, employees at UNTHSC currently earn and will continue to earn their service credit in January.

TexFlex Reimbursement Account Deadlines

• November 15, 2011—Last day to spend Tex Flex dollars for Plan Year 2011
• December 31, 2011—Last day to submit claims for Plan Year 2011

These deadlines do not affect Plan Year 2012 funds. For questions, call PayFlex (the company that administers the TexFlex program) at 866.353.9839 toll free.

For more information regarding these changes, please visit BSC Human Resources

Travel Reminders

• If you are traveling on a grant account and wish to avoid delays in processing, please remember to route your travel voucher to the proper office(s) for approval prior to submitting it to the BSC.
• If you are reimbursing an employee for travel expenses, the expense should be submitted on a travel voucher and not a requisition. Travel Vouchers and Tutorials
• When preparing the supporting documentation (receipts) for your travel voucher, make sure the receipts are attached (tape) to an 8 ½ x 11 page for scanning.  You should retain the original in case there are questions when processing.
• When sending electronic documents for payment processing please send to the following email addresses
  • Payments for services and goods – payments@untsystem.edu
  • Travel items – travel@untsystem.edu

Attention UNT, UNTS, and UNTD Travelers

HAVING TROUBLE LOGGING IN TO CITIBANK??

To view Citibank Transactions for your Travel Advance Card (TAC) online, please email travel@untsystem.edu with your Name, Destination and the last 4 digits of the TAC before attempting to login and access the statement/transactions. The travel team must reset the login status of each card for the UserID and password to work. Once this status is reset, the account must be accessed and the userID and password changed within 24 hours.

For step by step instructions on how to access Citibank, please follow the link below: http://bsc.untsystem.edu/sites/default/files/Generic_TAC_Instructions.pdf

If you have any questions, please contact us at  travel@untsystem.edu.

UNT System Training Calendar

Below is a list of some December training courses that will be held at the various campuses.  Please see the Training Calendar for more information regarding enrollment. 

©2011 The Solution Source, University of North Texas Business Service Center
Questions or comments?  email us at bsc@untsystem.edu or call 940.369.5500
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